BYLAWS ARTICLE I NAME and OBJECTIVE Section 1
Section 2 The committee is subject to the general authority and jurisdiction of the college presidents of member institutions. Section 3 The purpose of the committee shall be to implement various programs and events in accordance with the presidents’ compact and any other program set-out by the college presidents’.
ARTICLE II MEMBERSHIP Each institution that signs the presidents compact and meets the financial and related obligations shall be considered a member of the committee. As a member, each institution shall have one or more representatives at the committee. Article III OFFICERS Section 1 The Officers of the committee shall be a Chairperson, Vice-Chairperson, Secretary, and Treasurer. Section 2 The duties of the Chair shall be:
Section 3 The duties of the Vice-Chair shall be:
A. To perform all the duties of the Chair in his or her absence or disability B. To serve as the coordinator of major activities as deemed appropriate by the chair C. To sign requisitions for disbursement
Section 4 The duties of the Secretary shall be:
Section 5 The duties of the Treasurer shall be: A. Treasurer shall be the representative of the institution acting as financial fiduciary for the committee. Receive all monies on behalf of the committee. A requisition form and related documents shall be submitted to the Treasurer B. To act as Chief Financial Officer of the committee C. To make authorized disbursements D. To submit financial reports to the committee at regular meetings E. To sign requisitions for disbursement Article IV STANDING SUB-COMMITTEES Section 1 The standing sub-committees shall be: Senior Administrators, Faculty, and Student Life. Section 2 The duties of the standing sub-committees shall be: A. Senior Administrators- Organize various programs and events focused on senior administrators at member institutions in accordance with the presidents’ compact. B. Faculty- Organize various programs and events focused on Faculty members at member institutions in accordance with the presidents’ compact. C. Student Life- Organize various programs and events focused on student and student-leaders at member institutions in accordance with the presidents’ compact. Section 3 All standing committees shall report to the committee at its regular meetings.
Article V VOTING AND ELECTION OF OFFICERS Section 1 Each institution shall have one vote. Section 2 The Chair, Vice-Chair, Secretary, and Treasurer shall be elected by ballot annually and shall hold office until their successors are elected or appointed. Section 3 Prior to elections, nominations shall be solicited from any member who has an interest in running for any of the vacant positions. The Secretary shall be responsible for collecting and recording all nominations. Section 4 In order to maintain diversity and independence of the E-board, no member institution shall have more than one representative as a member of the E-board. Section 5 The Secretary shall solicit nominations for these offices and present a proposed slate of candidates for voting at the May meeting. Written notice shall be given to each member regarding the time, place, and purpose of the election. Elections shall be held at the committee’s May meeting, with the new E-board’s term starting at the July meeting. Section 6 After all nominations have been made, the Secretary shall contact Nominees prior to placing their name on the official ballot. Section 7 No one shall be placed on the official ballot by the Secretary or otherwise without the person’s consent. Section 8 Self nomination or nomination by another member is permitted Section 9 It shall be the duty of the Secretary to:
Section 10 At least seven (7) days prior to the election, written notice shall be given to each member a slate of candidates of the time, place and purpose of the election. Section 11 The Chair, Vice-Chair, Secretary, and Treasurer shall be elected by secret ballot. Section 12 All eligible voters shall receive one (1) ballot and vote secretly. Section 13 Absentee ballots are not permitted. Section 14 New officers will assume duties at the first meeting after elections.
Article VI MEETINGS Section 1 Regular meetings shall be held once every other month. Section 2 Written notice of the time and place of the meetings shall be given. Section 3 Special meetings may be called at any time by the Chair. Section 4 Meetings may be waived during summer months (i.e. June, July, and August) and December, at the option of the Group. Section 5 Meeting location shall be rotated among member institutions Section 6 Additional sub-committees shall be established as needed Article VIII QUORUM The number of members necessary to constitute a quorum at all meetings shall be a simple majority of the members present at the time of the vote. Note that membership is by institution and not by number of individuals present. Article IX ORDER OF BUSINESS Unless altered or suspended at any meeting by a majority of the members present, the following shall be the order of business at meetings of the Group. Call to Order Chairperson’s Report Treasurer’s Report Committee Reports Old Business New Business Announcements Any other business Adjournment Next Meeting Date and location Rule of procedure as required in Robert’s Rules of Order shall govern the committee except as otherwise herein provided. Article X REMOVAL OF E-BOARD MEMBERS Section 1 The officer shall be notified of any allegations of wrong doing against him or her and afforded an opportunity to a hearing before an impartial committee. Section 2 The committee, upon satisfactory evidence that an officer is guilty of conduct not in accordance with the principles, aim and purposes of the committee, as set out in this constitution, may at its discretion, by affirmative vote of two-thirds (2/3) of those present and voting, remove any officer for cause, after a full hearing pursuant to rules and regulations adopted by the committee. Section 3 The officer shall be entitled to a hearing before an impartial committee, if he or she so desires. The officer may present oral or documentary evidence on his or her behalf, relevant to the charges made. Notice of the findings and action of the committee shall be sent to the officer by registered mail at the last address on file. Article XI AMENDMENTS The Bylaws may be amended by a simple majority of the members present at the time of the vote. |
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